Automate the business behind every stay.
We build customized AI automation agents that connect Hostaway with Xero, payouts, cleaners, owners, and guest operations.
StayOps Agent
Live workflow console
Bookings
128
+18%
Matched
96%
Xero
Saved
22h
monthly
Hostaway to Xero
Tonight's booking ledger
Ocean Loft
Invoice drafted
$2,184.20
Garden Studio
Payout matched
$948.00
City Terrace
Needs review
$1,326.40
Host fees and owner payouts are copied by hand
Xero reconciliation depends on one person
Cleaning, maintenance, and guest exceptions live in separate tools
Month-end reporting takes days instead of hours
What it automates
Built around your actual rental workflows
This is not a generic chatbot. It is a practical back-office agent designed around the systems, exceptions, and approval rules that run your portfolio.
Reservation sync
Pull bookings, fees, taxes, channel payouts, guest details, and stay dates into a clean operating ledger.
Xero posting
Create invoices, bills, bank rules, tracking categories, and reconciliation notes from real booking data.
Ops follow-up
Trigger cleaner tasks, owner updates, exception alerts, missing payment checks, and monthly report drafts.
Made for operators with messy reality
Different owner agreements, channel fees, tax handling, cleaning costs, and manual overrides can all be encoded as reviewed business rules.
Implementation
From spreadsheet chaos to controlled automation
The agent is shipped like an operating system for your admin work: mapped, tested, monitored, and documented.
01
Map the business
Document properties, chart of accounts, owner rules, fees, taxes, channels, and reporting rhythm.
02
Build the agent
Connect your tools, validate the data, and turn repeated admin work into auditable workflows.
03
Run with controls
Add approval gates, sync logs, fallback handling, and handover docs so the system keeps working.
Control layer
Automation your accountant can trust.
Every workflow can include approval steps, error queues, sync logs, and plain-English explanations before anything important hits Xero.
Approval gates
Review exceptions before posting to accounting.
Audit trails
Know what changed, when, and why.
Data validation
Catch missing fees, taxes, and payout mismatches.
Human fallback
Route edge cases to the right person automatically.
Engagements
Start with the right level of help
Whether you need a clear plan or a production workflow, the project is scoped around measurable admin hours saved and fewer accounting errors.
Workflow Audit
$1.5k
For operators who need the automation plan before they build.
Custom Agent Build
$6k+
For teams ready to automate core short-term rental operations.
Ops Partner
Monthly
For growing portfolios that need ongoing automation support.
Tell us where the manual work is hiding.
Share your property count, current tools, and the most painful admin process. We will turn it into a concrete automation plan.